The Ownership/Depreciation
tab enables you to display and define data related to the ownership and
depreciation of equipment units.
Tip:
To limit the display of information in the and
maximize performance, use the filter. You can search
on equipment ID, serial number, asset category ID, SLA equipment category,
assigned repair location ID, and department ID, among other values.
The list of searchable fields on the filter is extensive; use the
scroll bar to view them all.
Note:
Filtering data based on fuel/fluid type uses the information in the
Supported fuel/fluid types
screen group on the Codes
tab.
The Asset
Primary screen supports department-level
and location
level access control, so you must belong to a user group with the
applicable authorizations to make changes or updates.
Detail View Header
The field in the top section of this tab defines the
data that displays.
Equipment ID
Identifier of the equipment unit currently selected
in the grid or that you are defining. This field has a . The equipment unit year, manufacturer, and model display to the
right of the ID.
When you insert an equipment unit with an asset category
that supports automatic numbering and this field is blank, the system
generates an equipment ID that follows the format specified in the Custom ID structure field on the
Data -> Equipment Units -> Setup
-> Asset
Categories screen. If you specify an ID and the equipment’s
asset category supports automatic numbering, the ID is not overwritten.
Whether an asset category supports automatic numbering
is specified on the Data -> Equipment
Units -> Setup -> Asset Categories
screen.
Asset type
The type of asset.
Detail View
The data in the fields in the bottom section of this
tab define the ownership and depreciation information. Unless otherwise
indicated, these fields are required.
Depreciation method
Depreciation method for this equipment unit. In insert
or update mode, this field has a . The default value for this field are specified on the Data
-> Equipment Units -> Setup -> Options
screen. Depreciation is computed during end-of-period processing. This
field is optional.
The methods supported are listed below. Click the
appropriate hyperlink to learn more about the processing choice that computes
depreciation for each method:
Depreciation
The following fields, which are used for depreciation,
are optional.
Life
months: Number of months to represent the life of the equipment
unit. If the Depreciation method
field specifies STRAIGHT LINE, depreciation is calculated on only
those units for which this field has a value other than zero. If the
Depreciation method field
specifies any other value, this field is not used in the calculation.
Months remaining: Number of
months remaining from the Life months
field. If the Depreciation method
field specifies STRAIGHT LINE, depreciation is calculated on only
those units for which this field has a value is other than zero, and
this value is decremented each month. Depreciation stops when this
value reaches zero. If the Depreciation
method field specifies any other value, this field is not used
in the calculation.
Salvage value: Salvage value
to remain after full depreciation of the equipment unit. If the Depreciation method field specifies
STRAIGHT LINE and there is a value in the Life
months field, the unit is depreciated to zero salvage value.
If the Depreciation method
field specifies any other value, this field is not used in the calculation.
Salvage value pct: Percentage
of original cost to treat as salvage value. Salvage value percent
is used for end of year calculations, and not for regular depreciation
calculations. Refer to the Computation
of Replacement Cost page to see how this is calculated.
Current declining balance:
Current value of the declining balance for the unit. This information
is used only if the Depreciation
method field specifies BRITISH DECLINING.
Accumulated
depreciation: The sum of all months of depreciation. This field
is display only.
Daily
depreciation: The value of the
daily depreciation. This field is display only.
Ownership
The ownership of the asset. This field has a :
OWNED:
Depreciation is computed on the equipment unit and the appropriate
Labor and Parts/Internal markup percentages are used to calculate
labor and parts charges. This is the default.
LEASED:
If there is a value in the Monthly
rent field, accumulated lease rent expense is computed and
retained.
CUSTOMER: Equipment
unit is owned or operated by a customer but maintained or repaired
in shops on the organization’s premises.
A work order must be created
as an estimate before updating with actual posted costs.
On the Shop
Activity - Setup - Options screen, Rates
and Markups tab, the On work
for outside customers keep costs billed to customer option
decides how the labor rate is calculated for ownership.
SEPARATE
FROM (and the work order is an estimate):
The base rate is the task/class hourly rate. The labor overhead percent
is set as follows: If the overhead location is Y, then the outside
labor overhead is used by location, otherwise, this uses the system
outside labor overhead.
TOGETHER
WITH: The base rate is the task/class hourly rat. Note: this
base rate is used only if there is not a flat task rate. If there
is a flat task rate, that rate is used. The labor overhead percent
is set as follows: If the overhead location is Y, then the outside
labor overhead is used by location, otherwise, this uses the system
outside labor overhead.
Leased unit
Lease
ID: Identifier of the lease associated with the equipment unit.
This field has a zoom
button 
to the Data -> Equipment Management
-> Lease Agreements screen. When
you enter information in this field, information on the Lease Agreements
screen us used to take the following actions:
Display the Default
monthly payment amount from the Payment Info tab of the Lease Agreements
screen, if specified, in the Monthly
rent field.
Add the Number
of months in lease term on the Basic Info tab of the Lease Agreements
screen to the date in the In service
date/Actual field on the Acquisition tab of this screen
and displays the result in the Lease
expiration date field.
Monthly
rent: Total monthly rent for this unit. When you enter information
in the Lease ID field, this
field displays the amount from the Default
monthly payment amount field on the Payment Info tab of the
Lease Agreements
screen, if specified. If the Ownership
field is set to LEASED, monthly costs are automatically computed for
the next month during each end-of-period
monthly processing. This field is optional.
Lease
expiration date: Expiration date
of the lease. If there is information in the Lease
ID field, the Number of months
in lease term on the Basic Info tab of the
Lease Agreements
screen is added to the date in the In
service date/Actual field on the Acquisition tab of this
screen and the result displays in this field. This field is optional.
Lease
expiration meter: Number of meter units in the lease term for
leased equipment. When a lease ID is specified, this field auto-populates
with the sum of meter units at delivery plus the number of meter units
in the lease term. You can change the value. This field is optional.
Age in months
Age of the equipment in months (equal to current date
minus in-service date divided by 30). If the equipment has been sold,
the age is calculated as the difference in months between the disposition
date and the actual in-service date. If the equipment does not have an
in-service date, this field remains blank. This field is display only.