Basic Info (Timesheets) |
The basic info of the timesheet. This includes information about the dates and status of the timesheets.
The field in the top section of this tab defines the data that displays.
Timesheet ID
Identifier of the time sheet selected in the grid or that you are creating. You may not delete a timesheet ID used on a time card.
Data in the fields in the bottom section of this tab provide additional information about the time sheet. Unless otherwise indicated, these fields are optional.
Employee ID
Identifier of the employee associated with the time sheet. This field has a list box. You may not delete an employee ID used on a time card or a time card line item.
Start date
First day of the employee's calendar work hours in MM/DD/YYYY format. It must be the current system date or earlier. The day of the week (for example, MONDAY) displays automatically in the field to the right when you enter a date. This field is required.
End date
Last day of the employee's calendar work hours in MM/DD/YYYY format. It must be the current system date or earlier. The day of the week (for example, MONDAY) displays automatically in the field to the right when you enter a date. This field is required.
Status
Status of the time sheet. This field has a list box:
OPEN
CLOSED
Although you may not update a time sheet with a CLOSED status, you may reopen a timesheet.
Comments
An open field to enter comments for the timesheet. This is an open field with a 180 character limit. This field is optional.
Employee approval
Check this box to enable employee approval. If this checkbox is checked, an employee user ID is required in the Approved by user ID field.
Supervisor approval
Check this box to enable supervisor approval. If this checkbox is checked, a supervisor user ID is required in the Approved by user ID field.
Approved by user ID
Click in the drop-down menu to choose the correct approver for the timesheet. There is a user ID field for each employee approval and supervisor approval. These fields have a limit of 50 characters.
Date and time
Date and time of the approval. This field populates based on the time the approval is entered. This can be changed to match the time of actual approval, it just cannot be a future time. This is a required field for employee or supervisor approvals if the Employee approval or Supervisor approval checkboxes are checked.