Department Renumbering |
The Department Renumbering screen enables you to renumber department IDs and merge two department IDs. When an item is renumbered, the old ID is completely replaced with the new ID throughout the system. When the process is complete, it is as if the old ID never existed.
A similar process occurs in the case of a merge. When you merge one ID into another existing ID, it will be as if the old ID never existed and was always part of the surviving ID. Perform a merge only when you are certain that all history does in fact belong to the surviving ID. If it does not, then there are probably other procedures you can follow as an alternative, such as inactivating the old ID so that it can no longer be used.
The screen has only one tab: Renumber.
Old department ID
Department's previous (old) identifier. It must be a valid department ID. This field has a list box. The unlabeled field to the right displays the department's description. To create a new department ID or to change the information associated with an existing ID, go to the Data -> Setup -> Organization Structure -> Departments -> Primary Information screen.
New department ID
Department's new identifier. All history associated with the department is automatically updated to reflect the new ID.
Confirm merge - renumber to an existing department ID
If you are renumbering an existing department ID and merging two departments, you must acknowledge your action by placing a check in this field. If the department ID does not already exist in the application, you may leave this field blank.