Capital (Fleet Equipment) |
Note: This tab is only available if the Capital Planning module is activated. Linear assets do not display on the Fleet Equipment screen. Use the Data -> Equipment Units -> Linear Assets -> Primary Information screen.
The Capital tab enables you to record key capital planning information for equipment units. Replacement and rehabilitation costs as well as the expected date (and meter) for replacement and rehabilitation are provided for comparison and capital planning purposes. The information provided can help you determine whether replacement or rehabilitation makes better fiscal sense and budget accordingly.
If the equipment is assigned to a capital project (or projects), that information displays on this tab. If those projects are linked to capital plans, that information displays as well.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can search on equipment ID, serial number, asset category ID, SLA equipment category, assigned repair location ID, and department ID, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all.
Note: Filtering data based on fuel/fluid type uses the information in the Supported fuel/fluid types screen group on the Codes tab.
The Fleet Equipment screen supports location level and department-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defines the data that displays.
Equipment ID
Identifier of the equipment unit currently selected in the grid or that you are defining. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
When you insert an equipment unit with an asset category that supports automatic numbering and this field is blank, the system generates an equipment ID that follows the format specified in the Custom ID structure field on the Data -> Equipment Units -> Setup -> Asset Categories screen. If you specify an ID and the equipment’s asset category supports automatic numbering, the ID is not overwritten.
Whether an asset category supports automatic numbering is specified on the Data -> Equipment Units -> Setup -> Asset Categories screen.
New equipment unit
Press the New equipment unit button to activate the New Equipment Wizard, which steps you through entering the basic data elements associated with a new equipment unit.
The data in the fields in the bottom section of this tab provide more information about the capital asset. Unless otherwise indicated, these fields are optional.
Capital category ID
Identifier of the capital category. This field has a list box. The description displays the right of the ID. Capital categories are defined on the Data -> Equipment Management -> Capital Planning -> Setup -> Capital Categories screen.
Note: This field is set individually for equipment units. It is not automatically assigned to the equipment by type.
Capital priority ID
Identifier of the capital priority. This field has a list box. The description displays the right of the ID. Capital priorities are defined on the Data -> Equipment Management -> Capital Planning -> Setup -> Capital Priorities screen.
Note: This field is set individually for equipment units. It is not automatically assigned to the equipment by type.
Procurement lead months
Lead time, in months, required to procure replacement equipment. Defaults from the Procurement lead months field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be greater than or equal to zero.
Procurement start date
Start date (in MM/DD/YYYY format) of the procurement process. Auto-populates upon entry of either the procurement lead months or expected replacement date. Calculated as the expected replacement date - procurement lead months. Optional.
Inflation factor
Inflation factor. Defaults from the Inflation factor field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Months: Expected useful life, in months. Defaults from the equipment type's expected replacement date (in-service date + life months).
Meter: Expected useful life, in meters. Defaults from the equipment type's expected replacement meters (meters at delivery + life meters).
Values in the following fields can either be looked up and calculated automatically or entered into the fields directly. The fields populate automatically if the equipment type has the specified capital category ID and capital priority ID and the actual in-service date specified on the Acquisition tab.
Minimum date: Earliest date (in MM/DD/YYYY format) that the equipment may need to be replaced. When populated automatically, the minimum date equals the actual in-service date specified on the Acquisition tab plus the minimum months of useful life specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Expected date: Date (in MM/DD/YYYY format) that the equipment is expected to need to be replaced. When populated automatically, the expected date equals the actual in-service date specified on the Acquisition tab plus the expected months of useful life specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Replacement cost: Cost to replace the equipment unit. Defaults from the value in the Expected replacement cost field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be a positive number if entered.
Calculated at: Date and time (in MM/DD/YYYY HH:MM format) that the replacement cost was calculated. This field is display only.
Prior value: The replacement cost's previous value. This field is display only.
Minimum meter: Minimum meter reading at which the equipment may need to be replaced. Must be a positive number. When populated automatically, the minimum reading equals the useful life minimum meter reading specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Expected meter: Meter reading at which the equipment is expected to need to be replaced. Must be a positive number. When populated automatically, the expected reading equals the useful life expected meter reading specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Expected date: Date (in MM/DD/YYYY format) that the equipment is expected to need rehabilitation. Defaults to the in-service date (specified on the Acquisition tab) plus the number of months of expected useful life (from the More Info tab on the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen).
Expected meter: Meter reading at which the equipment is expected to need rehabilitation. Defaults from the value in the Expected rehab cycle meter field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be a positive number if entered.
Rehabilitation cost: Cost of the equipment unit's rehabilitation. Defaults from the value in the Expected rehabilitation cost field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be a positive number if entered.
Tip: You may use Administrator Mode to modify the following four fields and add custom lists.
Sustainability
Text field in which to describe the asset's sustainability or associated sustainability program. Maximum field length is 30 characters.
Climate resiliency
Text field in which to describe the asset's climate resiliency (e.g., susceptible to climate change or replaced early due to a climate event). Maximum field length is 30 characters.
Environmental
Text field in which to describe environmental factors associated with the asset (e.g., in a flood plain or flagged as environmentally monitored, such as grease pits). Maximum field length is 30 characters.
Capital comment
Text field in which to provide comments regarding the asset. Maximum field length is 110 characters.
The Capital projects featuring this asset screen group lists all the capital projects to which the asset is assigned. All fields are display only. Capital projects are defined on the Data -> Equipment Management -> Capital Planning -> Capital Projects screen.
Capital project ID
Identifier of the capital project.
Description
Text description of the project.
Status
Status of the project.
Fiscal year
Fiscal year (in YYYY forrmat) during which the project started.
Capital category ID
Identifier of the capital category associated with the project.
Priority ID
Identifier of the project priority.
Program category ID
Identifier of the category associated with the program.
Program ID
Identifier of the capital program.
Capital programs are defined on the Data -> Equipment Management -> Capital Planning -> Setup -> Capital Programs screen.
Initiator
Identifier of the individual who initiated the project.
Name
Name of the project initiator.
Champion
Identifier of the individual who championed the project.
Name
Name of the project champion.
Sponsor
Identifier of the individual who sponsored the project.
Name
Name of the project sponsor.
Project manager
Identifier of the project manager.
Name
Name of the project manager.