Fuel/Fluid - Receipts |
The Receipts screen for fuel enables you to view and record information about the receipt of fuel into tanks for future dispensation to equipment units. If the date of a fuel receipt or transfer is earlier than an existing tank adjustment, then only the value is adjusted, not the quantity.
The field in the top section of this tab defines the data that displays.
Tank ID
Unique identifier of the fuel tank. This field has a list box. The location displays to the right of the ID. In Insert mode, the fuel type also displays and the Fuel type field auto-populates if the Basic Info tab of the Data -> Fuel/Fluids Tanks -> Primary Information screen associates a fuel type with the tank ID.
Data in the fields on the bottom section of this tab define the information about the receipt of fuel. Unless otherwise indicated, these fields are required.
Receipt date and time
Date and time that the fuel was received. If fuel is received before the date and time in the Last tank reading/Date and time field on the Last Tank Reading tab of the Data -> Fuel/Fluid Tanks -> Primary Information screen, the receipt is processed but the quantity or value/on hand for the tank ID are not updated (they were updated when the last tank reading was processed). If fuel is received after a tank adjustment, the quantity and value/on hand for the tank ID are updated.
The quantity and value on hand display on the Current Inventory tab of the Data -> Fuel/Fluid Tanks -> Primary Information screen.
Fuel/fluid type
Type of fuel or fluid received. When you specify an ID in the Tank ID field, this field displays the fuel or fluid type specified for the tank on the Basic Info tab of the Data -> Fuel/Fluid Tanks -> Primary Information screen. This field has a list box. The fuel or fluid type description displays to the right of the field.
Note: The choice list displays the fluid ID, product type, and description (if available).
Quantity received
Total number of units of the fuel or fluid received. If there is a value in the Tank capacity field on the Basic Info tab of the Data -> Fuel/Fluid Tanks -> Primary Information screen, this amount cannot exceed that value.
Unit price
Price, per issue unit. If a total cost is entered, the unit price is calculated as total cost/quantity received. If the price is not within the range specified for the tank in the Fuel receipt unit price maximum percentage deviation field on the Data -> Fuel/Fluid Tanks -> Setup -> Options screen, a warning message appears.
Total cost
Total cost for the fuel or fluid received. If a unit price is entered, total cost is calculated as unit price * quantity received. Cannot be less than zero.
Vendor ID
Identifier of the fuel vendor from which the fuel was ordered. This field has a list box. The vendor name displays to the right of the ID. Vendor IDs are defined on the Data -> Setup -> Organization Structure -> Vendors -> Primary Information screen.
Purchase order ID
Identifier of the purchase order used to order the fuel that was received. This field has a list box. This field is optional.
Reversal
If this field has a check, the amount in the Quantity received field is subtracted from the amount in the Quantity/On hand field on the Current Inventory tab of the Data -> Fuel/Fluid Tanks -> Primary Information screen. The quantity received cannot be greater than the quantity on hand.