Basic Info |
The Basic Info tab enables you to track freight usage and capture details about freight moves.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on schedule ID, trip ID, from/to date, trip date, dispatcher/assistant dispatcher signoff, status, location ID, consist ID, and route ID. Departure time and destination time may be added to the filter dialog using Administrator mode.
The fields in the top section of the tab define the information that displays.
Schedule ID
Identifier of the schedule. This field is required. This field has a list box. The description displays to the right of the ID.
Schedule IDs are defined on the Basic Info tab of the Data -> Operations -> Schedules screen.
Trip ID
Sequential numeric identifier for the trip. Automatically assigned by the application. This field is display only.
Note: If a trip record generates a delay incident, the trip ID is automatically assigned to the incident.
The fields in the bottom section of the tab enable you to provide high-level information about the trip. Unless otherwise indicated, these fields are required.
Trip date
The date of the trip in MM-DD-YYYY format. Must be earlier than or equal to the current date.
Tip: Trips are retained for a user-specified number of days beyond the trip date. Once the retention time frame has passed, only trips that have been signed off by both the dispatcher and the assistant dispatcher will be purged.
Retention information for functional areas is specified on the Retention Levels tab of the System Mgmt -> Setup -> Table Management screen. End-of-period processing is specified on the System Mgmt -> End of Period screen.
Default actuals based on scheduled information
If this field has a check, the trip status defaults to ON-TIME or LATE only if the status was blank prior to this process. This option allows you to set the status to something other than ON-TIME or LATE, enter other actual data, and then use the checkbox to default any data you did not enter.
Tip: If you update a trip with a check in the Default actuals based on scheduled information field, data that you have previously entered for that trip will not be overwritten.
If the Default actuals based on scheduled information checkbox is selected and the trip finishes ahead of schedule, the status will be ON TIME but the minutes late will be less than zero.
View delays
Click the View delays button to display incident delays.
Enter new delay
Click the Enter new delay button to enter a new delay. The Data -> Incident Management -> Delays screen launches in Insert mode.
The Schedule ID and Trip ID fields auto-fill with information from this tab.
The Date and time occurred field auto-fills with either the actual departure date and time, if available, or the scheduled departure date and time
Note: The date and time occurred may predate the trip's scheduled start date and time. Events may occur before a trip begins and cause a delay.
The Date and time reported field auto-fills with the current date and time. If not provided, the scheduled date and time are used.
The Status field is set to REPORTED.
The Consist ID field auto-fills with information from this tab.
On the More Info tab, the Portion of run field is set to START.
On the More Info tab, the Trip ID field auto-fills with information from this tab.
On the Delay tab, the Minutes delayed field auto-fills with information from this tab.
Status
Status of the trip. This field has a choice list:
ON TIME
LATE
TERMINATED
TERMINATED ON TIME
TERMINATED LATE
ORIGINATED EN-ROUTE
ORIGINATED EN-ROUTE ON TIME ARRIVAL
ORIGINATED EN-ROUTE LATE ARRIVAL
ANNULLED
Note: The status for new trips is not automatically set to ON TIME. The status is set when you default actual data from the schedule data.
Actual Departure Stop ID
Identifier of the designated departure stop for the specified schedule ID. Not required if the trip status is ANNULLED.
Note: In update mode, this field auto-populates when you enter a time in the Actual Departure Time field. This field is locked if the status is TERMINATED ON TIME.
Actual Departure Time
The designated departure time (in HH:MM:SS format) for the specified schedule ID.
Note: If the Schedule type ID field on the Schedule Info tab indicates an extra trip, this field is available for input.
Actual Destination Stop ID
Identifier of the designated destination stop for the specified schedule ID. Not required if the trip status is ANNULLED.
Note: In update mode, this field auto-populates when you enter a time in the Actual Destination Time field. It is locked if the status is ORIGINATED EN-ROUTE LATE ARRIVAL.
Actual Destination Time
The designated arrival time (in HH:MM:SS format) for the specified schedule ID.
Note: If the Schedule type ID field on the Schedule Info tab indicates an extra trip, this field is available for input.
Tip: After a trip is recorded, the actual departure and destination locations and times are autofilled from the Stops and Schedule Info tabs. This information can be changed until the dispatcher signs off.
Minutes late
The number of minutes late, calculated as the difference between the actual destination time entered on this tab and the scheduled destination time entered/displayed on the Schedule Info tab.
If the actual arrival time is later than the scheduled arrival time and the difference (in minutes) is greater than the value in the Time allowance (minutes) before trip is considered late field on the Basic Info tab of the Data -> Operations -> Setup -> Options screen, the system updates the Minutes late and Status fields.
Note: If the actual arrival time is earlier than the scheduled arrival time, this field displays a negative number (e.g., -5).
Distance
Distance entered on the schedule.
Note: Distance is associated with meter readings once the trip is signed off by the dispatcher and/or assistant dispatcher. Until the trip is signed off, the distance data may not be complete or accurate.
Entering an extra trip defaults all information from the schedule. You may change any of the data on an extra trip prior to dispatcher signoff.
Location ID
Identifier of the location. Defaults based on the route location.
Contractually late
If this field has a check, the trip is contractually late.
Dispatcher signoff
If this field has a check, the dispatcher has signed off on the trip. All reporting data (e.g., status, actual departure and arrival times) must be entered prior to signoff. When the dispatcher signs off on a trip, the system updates the meter reading for each equipment unit based on the distance traveled.
Note: To sign off on a trip, the actual departure and destination times must be provided. To sign off on a trip with a distance of 0, the status must be ANNULLED.
If you place a check in this field and there is a check in the Allow consist assignment to overlap on trips not signed off yet field on the Basic Info tab of the Data -> Operations -> Setup -> Options screen and the equipment ID is being used on another signed-off trip within the same time frame, a validation message appears.
Important: Before selecting the signoff checkbox, make sure that the information provided, especially the trip’s consist, distance (mileage), and status, is correct. Once both the assistant dispatcher and the dispatcher have signed off on a trip, it cannot be reopened, modified, or deleted.
Tip: When a user signs off on an operation trip, a usage ticket is automatically inserted on the Data -> Equipment Activity -> Usage -> Usage Tickets screen.
Assistant dispatcher signoff
If this field has a check, the assistant dispatcher has signed off on the trip.
If the assistant dispatcher has signed off on the trip, the record may be modified only if the user belongs to a user group with the right to update delays related to signed off trips. This right is granted on the Special Rights tab of the System Mgmt -> Setup -> Access Rights -> User Groups screen.
Note: To sign off on a trip, the actual departure and destination times must be provided. To sign off on a trip with a distance of 0, the status must be ANNULLED.