Fueling (Departments) |
Use the Fueling tab in conjunction with the System Mgmt -> Setup -> Security Tags -> Access Keys screen to assign fuel cards to departments.
The field in the top section of this tab defines the data that displays.
Department ID
Identifier of the department currently selected in the grid or that you are defining. This field has a list box. If the ID already exists, the department name displays to the right of the ID. There is no limit to the number of department IDs that can be defined for an organization.
Data in the fields in the bottom section of this tab specify the fuel and fluid types associated with a department.
Supports any fuel or fluid type
If this field has a check, the department supports any fuel type. This field is optional.
The Supported fuel/fluid types group data table enables you to define new and review the existing fuel types or fluid/product types that are supported, along with their corresponding capacities. Fuel types are only validated against this list for capacity checking and posting to the fuel type. The fluid and product types in the list are used in conjunction with FuelFocus.
Delete: If this field has a check, the entire row is deleted when you click Save.
Note: You cannot delete an item if it is in use with notifications with a status that is not completed or canceled.
Fuel/fluid type: Type of fuel or fluid stored in the tank. This field has a list box. You may only enter a particular fuel or fluid/product type once for each department. This field is optional. Fuel types are defined on the Data -> Fuel/Fluid Tanks -> Setup -> Fuel Types screen. Fluid types are defined on the Data -> Fuel/Fluid Tanks -> Setup -> Fluid/Product Types screen.
Note: The choice list displays the fluid ID, product type, and description (if available).
Description: Description of the fuel or fluid stored in the tank. Auto-populates based on the information in the Fuel/fluid type field.
Capacity: Capacity of the tank, in gallons or liters. This field is optional. If you specify a capacity, it cannot be lower than the current quantity on hand. In addition, the tank capacity must be greater than the following:
Quantity received (on the Data -> Fuel Activity -> Receipts screen)
Reading (on the Data -> Fuel Activity -> Tank Readings screen)
Reorder point (Basic Info tab on the Data -> Fuel/Fluid Tanks -> Primary Information screen)
Tip: For automated fuel, internal fuel, and external fuel tickets: If the fuel type on the fuel ticket has a capacity specified, the quantity is validated against the capacity. If a fuel type is not specified, the quantity on the fuel ticket is validated against the capacity defined on the Data -> Equipment Units -> Additional Data screen. This tab can have multiple capacities, so you must specify the fuel type on the fuel transaction.
Maximum quantity within calendar period: Maximum quantity of fuel that may be issued during a specific time period. Maximum field length is 10 characters. This field is optional, but must be greater than or equal to zero if specified. To learn about fuel pre-authorization at an ICU, go to Fuel pre-authorization at ICU.
FuelFocus settings
The following fields support FuelFocus enhancements in Release 6.0 and forward. They require the FuelFocus version included in Web Modules 1.6 or higher.
Maximum fuelings per day
The number of fuelings allowed per day.
Employee card ID required
If this field has a check, an employee ID card is required to refuel. The default is Yes (option is checked). This field is optional.
Require meter entry
If this field has a check, meter entry is required. The default is No (option is not checked). This field is optional.
Fueling calendar ID
Identifier of the fueling calendar. This field has a list box. The calendar description displays to the right of the ID. Required if a fuel/fluid type has a fuel limit value (maximum quantity within calendar period) greater than zero.
Calendar IDs are defined on the Data -> Setup -> Organization Structure -> Calendars screen.
Emergency class ID
Assign an emergency class ID to a department. This class lets equipment still receive fuel in an emergency if the ICU is configured for such events. This should be a numeric entry for ease of use with the ICU.