Hours (Equipment - Historical Costs)

The Hours tab enables you to display and define an equipment unit’s historical downtime and work delay hours.

To limit the display of information in the grid and maximize performance, use the filter. You can sort on equipment ID, month, and year. The default sort is year/month in descending order, so the most recent data is listed first.

Tip: If you are assigned to a user group that has a check in the Grant access to data only for authorized location IDs field on the Special Rights tab of the System Mgmt -> Setup -> Access Rights -> User Groups screen, location-level access control determines whether you can display or update information on this screen. (Users are assigned to user groups on the Groups Currently Assigned tab of the System Mgmt -> Setup -> Access Rights -> Users screen.)

Detail View Header

The field in the top section of this tab defines the data that displays.

Equipment ID

Identifier of the equipment unit currently selected in the grid. This field has a list box of equipment unit IDs defined on the Data -> Equipment Units -> Fleet Equipment screen (unless there is a check in the Exclude from inventory lists field on the Authorization tab of that screen). If the ID already exists, the equipment unit year, manufacturer, and model display to the right of the ID. This field also has a Zoom button to the Data -> Equipment Units -> Fleet Equipment screen.

Tip: You can set a zoom button for this field to detect the type of equipment and display the appropriate screen. If you used Administrator Mode to add a zoom button, you will need to use it again to remove your user-defined zoom button for this functionality to work.

Month

The calendar month during which the costs occurred. May not be earlier than the date in the Delivery date field on the Acquisition tab of the Data -> Equipment Units -> Fleet Equipment screen nor later than the system date.

Note: If you change the month, the selection in the grid changes to match it.

Calendar year

The calendar year during which the costs occurred. May not be earlier than the date in the Delivery date field on the Acquisition tab of the Data -> Equipment Units -> Fleet Equipment screen nor later than the system date.

Note: If you change the year, the selection in the grid changes to match it.

Fiscal year

Your organization's fiscal year-end month.

Fiscal year is based on the existing year end at the time of the conversion:

If the fiscal year-end month = 12, the fiscal year is set to the cost year
If the fiscal year-end month = 1 to 11, the fiscal year is set to the cost year for rows that have a cost month that is less than or equal to the end month. It is set to the cost year plus 1 for rows with a cost month that is greater than the end month fiscal year.

Note: With the upgrade to Release 6.4, existing data was converted based on your current setting of fiscal year-end month.

Detail View

Data in the fields in the bottom section of this tab define the equipment unit’s historical downtime and work delay hours. Unless otherwise indicated, these fields are optional.

For more information on downtime, go to the Downtime page.

Current and New

Current and new values for the equipment unit’s items that follow. Values in the Current column are display only. Type the new values in the New column. You may enter labor hours to two decimal places. This field is optional.

Downtime including user-caused

Accumulated number of hours, to date, the equipment unit has been inoperable. This field updates automatically when you place a check in the Shop downtime end field on the Basic Info tab of the Data -> Shop Activity -> Work Order Center screen. This field is display only.

Shop calendar: Downtime on the shop calendar.
Department calendar: Downtime on the department calendar.

User-caused downtime

An equipment unit accumulates user downtime from the date and time that the customer declares the unit's new equipment status to be OUT OF SERVICE or AVAILABLE FOR PM until the date and time it is declared back IN SERVICE. For work orders opened without a declaration that the unit is OUT OF SERVICE, user downtime begins at the date and time in specified on a work order screen.

If a customer fails to change the equipment status from WORK FINISHED to IN SERVICE, the application does so automatically during the next end-of-period daily processing.

Hours for user-caused downtime calculation are pulled from the calendar's work days. For example, if a shop works from 0800 hours to 2000 hours, the 12 hours of downtime between 0800-0200 is the only time that's added to the downtime calculation.

Shop calendar: User-caused downtime on the shop calendar.
Department calendar: User-caused downtime on the department calendar.

Work delay hours

This field shows the number of hours from work delay.